CFO Executive Assistant

Accounting and Reconciliation

• Prepare, review, reconcile, and update client, vendor, and internal statements.
• Maintain Excel trackers for expenses, payments, assets, and other financial records.
• Review invoices, ledgers, and payment records to identify errors, discrepancies, or duplicate payments.
• Organise bills, credit card statements, receipts, and supporting documents and up to date.
• Assist with payment tracking and other routine finance-related activities.

Executive support and coordination

• Draft professional emails, reports, summaries, spreadsheets, and other documents for the CFO.
• Maintain organised digital records of contracts, receipts, correspondence, financial documents, and other important files.
• Assist with the preliminary review of contracts and banking documents, flagging key terms, deadlines, and points that need further review.
• Prepare clear and accurate information for meetings, reviews, and internal reporting.
• Ensure documents are properly named, filed, and easy to locate.

Coordination and Follow-up

• Communicate with vendors, internal teams, consultants, and external partners on behalf of the CFO.
• Support procurement activities, including supplier research, quotation comparisons, and vendor communication.
• Coordinate MCA-related documentation with the Company Secretary.
• Track outstanding actions, follow up with relevant people, and ensure deadlines are not missed.
• Handling travel bookings, meeting arrangements, and other time-sensitive tasks

Research and General Administration

• Conduct research on regulations, vendors, pricing, and other business-related topics.
• Track insurance renewals, property-related payments, utility bills, maintenance costs, and similar expenses.
• Assist with inventory records, process improvements, and other administrative projects.
• Take responsibility for ad hoc assignments and see them through to completion.
• Support the CFO with any additional tasks required as business needs change.

Qualifications and Skills

Education

• Bachelor’s degree in accounting, Finance, Commerce, Business Administration, Law, or a related field.

Required Skills and Qualities

• Strong numerical and analytical ability.
• Good working knowledge of MS Office, Microsoft Excel, including lookups, PivotTables, filtering, formatting, and reconciliations.
• Good knowledge of Tally and/or other accounting software’s.
• Excellent written and spoken English.
• Ability to draft clear, professional emails, reports, briefs, and business documents.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and work with limited supervision.
• Good follow-up and time-management skills.
• A practical, solutions-oriented approach to work.
• Professional communication with vendors, consultants, and internal teams.
• Discretion and maturity when handling confidential information.
• Willingness to learn new systems, processes, and areas of work.

Not necessary but Useful:

• Experience working in a corporate or professional environment.
• Experience working with or supporting a CA, CFO, finance manager, or senior executive.
• Knowledge of Tax Compliances.
• Legal knowledge or experience with contracts, MCA, or compliance

Additional Information

• This position reports directly to the CFO.
• Information provided must be handled with the utmost confidentiality.
• The role is office-based.
• Occasional weekend work may be required for urgent matters.
• Salary and benefits will be discussed with shortlisted candidates.